MEM013: Meeting Management

$695.00
$695.00
Start Date Time Days Price GTR Availability
July 10, 2017 09:00 (EST) 1 $695.00 Register
October 10, 2017 09:00 (EST) 1 $695.00 Register

How to prepare and run meetings your co-workers will want to attend!

Fact:  It’s reported that U.S. businesses hold 15 million meetings per day and 4 billion meetings per year. Business managers spend as much as 80% of their time in meetings and sadly meetings are responsible for $37 billion in productivity losses every year. Bad meetings cannot only ruin your day they can create bad companies.*

There are many types of meetings from informal morning huddles to large-scale conferences. This workshop focuses on small working meetings with groups that have a job to do requiring the energy, commitment and talents of those who participate. Because most ‘work’ actually takes place in small groups and if that meeting is managed effectively ‘work’ will get done.

Participants will take away practical skills for creating effective meetings. You will learn how to prepare for meeting and set an agenda and how to lead a productive open discussion without going off track.

As part of ctc TrainCanada’s applied learning approach you will be able to practice leading a meeting and receive one-on-one feedback from our instructors on your approach.

This workshop will teach participants how to:

  • Understand the value of meetings as a management tool and using time more effectively
  • Recognize the critical planning step that makes meeting time more effective.
  • Make decisions and move forward by ensuring the right people are in the room
  • Identify process tools that can help create an open and safe forum for discussion.
  • Develop and practice techniques for handling counterproductive behavior.
  • How to get participants to come prepared

Who will benefit?

  • Project managers needing to manage a project more effectively to meet project goals
  • New managers wanting to learn how to manage a small group meeting and enhance their management skills
  • Project co-coordinators can learn new process management tools and the latest thinking on managing meetings
  • Marketing managers managing meetings of diverse groups within an organization.
  • Business Analysts who need to understand the diverse needs of end-users of a system or process to translate into formal requirements

Course Outline

 
Introduction and Course Overview
Get to know other participants and discuss what will take place during the workshop. Participants will also have an opportunity to identify their personal learning objectives.

 
The Basics for Effective Meetings
To begin, participants will receive a checklist that will give them a framework for planning an effective meeting. Participants will also discuss types of meetings, who should attend meetings, and alternatives to hold a meeting.

 
The Best and the Worst of Meetings
Participants will work in small groups to identify the characteristics of well-run meetings and poorly run meetings.

 
Holding Productive Meetings
During this session, participants will explore the keys to productive meetings through large group discussion and a case study.

 
Preparing for Meetings
Participants will be given planning guidelines, including tips on determining the time and attendees.

 
Agendas
This session will educate participants about the importance of agendas. Participants will also take part in a small group activity to reinforce the concepts.
 

Setting the Place
During this session, participants will look at some things to consider when choosing the location and physical setup for the meeting.

 
Leading a Meeting
Next, participants will learn leadership skills necessary for leading a successful meeting.

 
Process and Content
This session will explore the differences between process and content. Participants will also be given some process tools, including DeBono’s thinking hats, rules of work, and facilitation skills.

 
How to Control a Meeting
Participants will explore types of difficult dynamics and solutions in a group exercise.
 

A Plan for Success
To wrap up the day, participants will work in small groups to create an action plan for areas of weakness identified in their pre-assignment.

 
Workshop Wrap-Up
At the end of the day, participants will have an opportunity to ask final questions and create an action plan.

 
*source: Eileen Dowse Ph.D. Organizational Psychologist and Certified Master Facilitator