MEM013: Meeting Management

Start Date Time Days Price GTR Availability
October 10, 2017 09:00 (EST) 1 $695.00 Register

Duration: 1 day

How to prepare and run meetings your co-workers will want to attend!
Fact: It’s reported that U.S. businesses hold 15 million meetings per day and 4 billion meetings per year. Business managers spend as much as 80% of their time in meetings and sadly meetings are responsible for $37 billion in productivity losses every year. Bad meetings cannot only ruin your day they can create bad companies.*

There are many types of meetings from informal morning huddles to large-scale conferences. This workshop focuses on small working meetings with groups that have a job to do requiring the energy, commitment and talents of those who participate. Because most ‘work’ actually takes place in small groups and if that meeting is managed effectively ‘work’ will get done.

Participants will take away practical skills for creating effective meetings. You will learn how to prepare for meeting and set an agenda and how to lead a productive open discussion without going off track.
As part of ctc TrainCanada’s applied learning approach you will be able to practice leading a meeting and receive one-on-one feedback from our instructors on your approach.

This workshop will teach participants how to:

  • Understand the value of meetings as a management tool and using time more effectively
  • Recognize the critical planning step that makes meeting time more effective.
  • Make decisions and move forward by ensuring the right people are in the room
  • Identify process tools that can help create an open and safe forum for discussion.
  • Develop and practice techniques for handling counterproductive behavior.
  • How to get participants to come prepared

Who will benefit?

  • Project managers needing to manage a project more effectively to meet project goals
  • New managers wanting to learn how to manage a small group meeting and enhance their management skills
  • Project co-coordinators can learn new process management tools and the latest thinking on managing meetings
  • Marketing managers managing meetings of diverse groups within an organization.
  • Business Analysts who need to understand the diverse needs of end-users of a system or process to translate into formal requirements

Course Content

Introduction and Course Overview

  • Get to know participants
  • Discuss what will take place during the workshop
  • Personal learning objectives

The Basics for Effective Meetings

  • Participants will receive a checklist that will give them a framework for planning an effective meeting
  • Discuss types of meetings
  • Who should attend meetings
  • Alternatives to hold a meeting

The Best and the Worst of Meetings

  • Work in small groups to identify the characteristics of well-run meetings and poorly run meetings

Holding Productive Meetings

  • Explore the keys to productive meetings through large group discussion and a case study

Preparing for Meetings

  • Participants will be given planning guidelines, including tips on determining the time and attendees


  • Importance of agendas
  • Participants will also take part in a small group activity to reinforce the concepts

Setting the Place

  • Some things to consider when choosing the location and physical setup for the meeting

Leading a Meeting

  • Leadership skills necessary for leading a successful meeting.

Process and Content

  • Differences between process and content
  • Process tools, including DeBono’s thinking hats, rules of work, and facilitation skills

How to Control a Meeting

  • Types of difficult dynamics and solutions in a group exercise

A Plan for Success

  • Create an action plan for areas of weakness identified in their pre-assignment.

Workshop Wrap-Up

  • Final questions and create an action plan.

*source: Eileen Dowse Ph.D. Organizational Psychologist and Certified Master Facilitator