SharePoint 2013 feature boosts GRC capabilities

22 August 2014

Enterprise leaders concerned with adequately satisfying governance, risk and compliance standards may view SharePoint 2013 training as a viable option. 

If IT administrators know how to appropriately harness the program, organizations that need to abide by stringent GRC mandates will be able to share files in an incredibly secure environment. Microsoft recently unveiled a couple of improvements and features to SharePoint 2013 that make it easier to harness and manipulate. 

E-Discovery, a boon to legal services providers 
According to CloudTweaks, SharePoint 2013's e-Discovery feature recently adopted "Information Governance" as a signature component of the application's function. Also known as the Electronic Discovery Reference Model, the software dictates requirements for accessing digital information. 

Enterprises collect and interact with massive amounts of variable intelligence, ranging from unstructured to structured data. By today's standards, scrutinizing it is a necessity, but there are serious legal risks associated with doing so when certain events transpire.

Navigating through legal trouble
Not only does e-Discovery provide users with a comprehensive reference guide detailing these concerns, the program can also help professionals work through a lawsuit. CloudTweaks acknowledged the following ways in which SharePoint provides such assistance: 

  • Administrators can search for files located in native stores, reducing the amount of time and server energy it takes to procure essential documents. 
  • Investigations of all data assets can be initiated and conducted in near real time. 
  • Queries aren't limited to in-house or cloud databases – OneNote files, social media communities, websites, blogs, instant messaging logs, Lync meetings and other avenues can be explored. 

Cross-site publishing 
Those interested in receiving Microsoft training in SharePoint 2013 will come across a feature known as "cross-site publishing." KMWorld contributor Tony Byrne identified the function as a new way for administrators to share information between site limitations.

But one of the greatest features that is sure to benefit those with legal concerns is the ability to segregate publications and certifications into different sets. Byrne outlined how the process works:

  • Users create a folder and label it as a "catalog." 
  • FAST assigns that data set an identify and makes it available through publishing channels
  • The list can be accessed through a "content search Web part."

Essentially, users can identify which machines or people created files and content. Depending on the legal situation, businesses can use this to their advantage by eliminating blame and providing proof of innocence in court. 

Companies likely to encounter frequent audits should strongly consider enrolling staff in Microsoft certification courses that delve into SharePoint 2013's capabilities. The better IT professionals are able to use the program, the better organizations will be able to settle legalities. 

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