IT managers can save on SharePoint licensing

9 May 2013
Category:
Software News

Microsoft SharePoint training for the 2013 version is sure to be in high demand due to the number of new features within the program. From the addition of social tools to more search options, SharePoint 2013 is markedly different from SharePoint 2010. 

According to SearchWinIT, one of the changes to the new version that IT teams need to be aware of is the restructured licensing setup. Surprisingly, the shakeup may help companies cut costs.

CALs no longer needed for web use
One of the major changes is that Microsoft has done away with the need to have a Client Access License (CAL) for an external user. External users are defined as those who are not employees of the company or affiliate that owns the license. This change means that anonymous users can now access SharePoint documents and files on the internet without a CAL. 

Search change may reduce spending
Although it's not a licensing change, Microsoft has also done away with the FAST Search feature that was included on the Enterprise edition of SharePoint 2010. Owners with the older version only had access to the regular search engine in past editions which meant they had to upgrade to the Enterprise edition if they wanted to utilize the sophisticated FAST Search features, according to SearchWinIT. Instead, Microsoft has created SharePoint Search, which will be used on both the normal and Enterprise programs. This means that some companies won't have to spend on a more expensive license simply to access a better search platform.

What's the same
The source notes that Microsoft has maintained its policy on licensing in all other regards. Both the Enterprise and Standard licenses are still offered for their respective platforms. Any server that runs SharePoint still needs a license for whatever edition it runs. Also, all internal users are required to have their own CALs as well. 

Any IT professional attempting to estimate the cost of running or upgrading SharePoint should take licensing into account. Part of this process, DEG notes, is estimating how may employees will need access to SharePoint as well as how many servers the program will operate on. The source warned against the danger of underestimating the number of servers that may be needed to run the software. IT managers should plan for outages and are encouraged to conduct capacity planning projects to determine what storage options will be necessary. 

SharePoint training for IT professionals is more important than ever due to these changes. Online certification classes offer trainees a great way to learn in a comfortable environment.  

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